WEBSITE PRIVACY POLICY

Holland Pathways is committed to protecting your online privacy when you visit our website. This Website Privacy Statement sets forth our current privacy practices regarding the information we collect when visitors interact with https://hollandpathways.com. By accessing our website, you acknowledge and fully understand our Privacy Statement and freely consent to the information collection and use practices described in this Website Privacy Statement.

PARTICIPATING CLIENTS, MERCHANT POLICIES, AND THIRD-PARTY WEBSITES

Related services and offerings with links from this website, including all other websites, have their own privacy statements that can be viewed by clicking on the corresponding links within each respective website. Holland Pathways is not responsible for the privacy practices or contents of third-party or client websites. We recommend and encourage that you always review the privacy policies of merchants and other third parties before you provide any personal information or complete any transaction with such parties.

INFORMATION WE COLLECT AND HOW WE USE IT

Holland Pathways collects certain information from and about its users three ways: directly from our Web Server logs, the user, and with Cookies. When you visit our Website, we may track information to administer the site and analyze its usage to our visitors and customers better. Visitors to our website also have the option of adjusting the cookie settings on their browser.

This website uses Google AdWords’ free conversion tracking features on certain pages. If you contact us online, the destination page will have code on it that will help us understand the path you took to arrive on that page.

DoubleClick: We use Google AdWords remarketing codes to log when users view specific pages or take specific actions on a website. This allows us to provide targeted advertising in the future. If you do not wish to receive this type of advertising from us in the future, you can opt out using the DoubleClick opt-out page or the Network Advertising Initiative opt-out page.

We will not disclose personally identifiable information we collect from you to third parties without your permission except to the extent necessary including:

  • Fulfillment of requests for services
  • Protection of Holland Pathways from liability
  • Responses to compliance in legal matters or in connection with a merger, acquisition or liquidation of the company

HIPAA ACCOUNTABILITY

Any Personally Identifiable Information (“PII”), Protected Health Information (“PHI”) or other data we collect from this website is protected under the Federal regulations governing Confidentiality of Alcohol and Drug Abuse Patients Records, 42.C.F.R.Part 2, and the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), 45 C.F.R. Pts. 160 & 164 and cannot be disclosed without written consent unless otherwise provided for in the regulations. The Federal rules prohibit any further disclosure of this information unless a written consent is obtained from the person to whom it pertains.

For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.

 

OUR RESPONSIBILITIES 

This notice describes how medical information about you may be used and disclosed and how you can get access to this information.
Please review it carefully.
 
  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
YOUR RIGHTS
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
 
Get an electronic or paper copy of your health record
  • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
  • We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
Ask us to correct your health record
  • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
  • We may say “no” to your request, but we’ll tell you why in writing within 60 days.
Request confidential communications
  • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
  • We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
  • You can ask us not to use or share certain health information for treatment, payment, or our operations.
  • We are not required to agree to your request, and we may say “no” if it would affect your care.
  • If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer.
  • We will say “yes” unless a law requires us to share that information.
Get a list of those with whom we’ve shared information
  • You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
  • We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make).
  • We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
Get a copy of this privacy notice
  • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
Choose someone to act for you
  • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has this authority and can act for you before we take any action.
File a complaint if you feel your rights are violated
  • You can complain if you feel we have violated your rights by contacting us using the information on page 1.
  • You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
  • We will not retaliate against you for filing a complaint.

YOUR CHOICES

For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
 
In these cases, you have both the right and choice to tell us to:
  • Share information with your family, close friends, or others involved in your care
  • Share information in a disaster relief situation
  • If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.
In these cases we never share your information unless you give us written permission:
  • Marketing purposes
  • Most sharing of psychotherapy notes

OUR USES AND DISCLOSURES

How do we typically use or share your health information? We typically use or share your health information in the following ways.
 
Treat you
  • We can use your health information and share it with other professionals who are treating you or for medical emergencies.
Run our organization
  • We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Bill for services
  • We can use and share your health information to bill and get payment from health plans or other entities.
Example: A doctor treating you for an illness asks a therapist about your mental health condition. 
Example: We use health information about you to manage your treatment and services. 
Example: We give information about you to your health insurance plan so it will pay for your services. 
 
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see:
www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
 
Help with public health and safety issues
  • We can share health information about you for certain situations such as: • In a medical emergency
  • Reporting suspected abuse, neglect, or domestic violence
  • Preventing or reducing a serious threat to anyone’s health or safety
Do research
  • We can use or share your information for health research
Administer our programs
  • We can share your information with our contractors, business associates and/ or qualified services organizations who help us administer our programs
Comply with the law
  • We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
Conduct outreach, enrollment, care coordination, and case management
  • We can share health information about you with for reasons such as outreach, care coordination, and case management.
Work with a medical examiner
  • We can share health information to remind you of appointments
  • We can share health information with a medical examiner.
Address workers’ compensation, law enforcement, and other government requests
  • We can use or share health information about you:
  • For workers’ compensation claims
  • For law enforcement purposes or with a law enforcement official
  • With health oversight agencies for activities authorized by law
  • For special government functions such as military, national security, and presidential protective services
Respond to lawsuits and legal actions
  • We can share health information about you in response to an authorizing court order, or in response to a subpoena.
Comply with special laws
  • There are special laws the protect some types of health information such as mental health services, treatment for substance use disorders, and HIV/AIDS testing and treatment. We will obey these laws when they are stricter than this notice.
To auditors and evaluators
  • We can share health information about you to regulatory agencies, funder, third-party payers, and peer review organizations that monitor alcohol and drug program regulatory compliance and accounting
To report a crime on our premises or against our personnel
  • We can share health information about you to law enforcement about a crime committed on the premises or against our personnel

CHANGES TO THIS STATEMENT

Holland Pathways has the discretion to occasionally update this privacy statement. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect.

CONTACTING US

If you have questions regarding our Privacy Statement, its implementation, failure to adhere to this Privacy Statement and/or our general practices, please contact us at 1-316-260-1435.

This Notice of Privacy Practices applies to the following organization.
HOLLAND PATHWAYS – WICHITA, KANSAS